NON-PROFIT VENDOR APPLICATION


 

 

NON-PROFIT VENDOR APPLICATION FORM

Thanks for taking the time to apply to be a Non-Profit vendor at Hills Alive. We will make sure we review every submission and try to respond in a timely manner if your application has been approved.

Please fill in the following details.

If you have any questions, please contact Heidi at hgebbie@msn.com.

ABOUT YOU

Please fill in all the fields

Email*
First Name*
Last Name*
Organisation Name*
Street Address*
City
State
Zip*
Cell number*
Phone*
Each booth is 10' X 10'.

Each booth is $200. 
How many booths do you need? *
-+
Do you need electricity?
NoYes
If electricity is needed, the fee is $35.00.
Business Type *
Type of ministry *
Please describe the type of ministry you will be showcasing. *

Please tell about any items you want to give away. *
Add another (Max 3)
Please upload a photo of an example products if possible
Website address
Facebook page
Twitter page
Instagram page
Non-Profit Exhibitors Rules & Regulations
Hills Alive 2021
_____________________________________________________________________________________________________________________________________________
 
Deadline  
The deadline to submit Exhibitor applications to Hills Alive shall be June 1, 2021. In the event an Application/Agreement is received prior to that time and its accompanying Booth Fees are deposited in Hills Alive’s account, that will not constitute Hills Alive’s acceptance of the corresponding Application/Agreement.  Acceptance of any Application/Agreement submitted to Hills Alive shall be made as stated herein. Booth space is limited (with limited electrical spaces also) and there is no guarantee that space will still be available by the submission deadline date. 
Acceptance  
Exhibitor understands that acceptance of this Application/Agreement is within the sole discretion of Hills Alive.  Applications will be assigned booth assignments on a first come first serve basis.  Further, in the event Hills Alive accepts the Application/Agreement, Non-Profit Exhibitor (hereafter called Exhibitor) shall be bound by the terms stated herein.  In the event the Application/Agreement is not accepted by Hills Alive, Site fee will be returned and Exhibitor will not be bound by the terms state herein.  Acceptance of any Application/Agreement shall be made via email by Hills Alive on or before 7 (seven) days prior to the first day of the festival.
Booth Fees
Exhibitor shall pay a fee for each Booth Space (hereafter called “Booth Fees”) stated above in accordance with the terms stated herein.  Booth fees are paid electronically upon application approval (vendor will receive email with payment link upon approval).  Hills Alive reserves the right to refuse any Exhibitor applications including applications that do not meet the standards set for the Festival.  Submission date of Application and Booth Fees will be taken into consideration when assigning booth location.
Restrictions
Exhibitors may NOT sell products, raffle tickets, merchandise or take donations.  Any product given away for free must be approved by Hills Alive prior to the event. Booths must be attended by an Exhibitor representative during all hours of operation.  Exhibitors acknowledges that Hills Alive has informed them that the Booths are not secure facilities and that Hills Alive does not guarantee the security or safety of Vendor’s property, assets or sales receipts and further hereby agrees to accept full responsibility for the same.  Hills Alive will provide security, which will police the vendor area during hours the vendor is not open for public display.
Assignment of Booth Space
All applicants are required to fill out and submit an application electronically.  Hills Alive reserves the right to refuse any Exhibitor applications including applications that do not meet the standards set for the Festival. 
Requirements
Exhibitors agree to adhere to safety regulations required by the Rapid City Fire Department. The Rapid City Fire Department requirements for vendors may be viewed at https://www.rcgov.org/departments/fire-department/fire-and-life-safety/permits-planning-and-codes-841.html under Division link, then Prevention, or call 394-4180.  Please read through all material carefully. 
Set Up
Exhibitor booths are assigned and all Exhibitors MUST check in at the Hills Alive Information Booth when they arrive to set up.  Exhibitor sites will be located in a pre-determined area designated by Hills Alive.  Set up time for Exhibitors shall be Friday, July 16th from 4:00 p.m. to 6:00 p.m., and Saturday, July 17th from 7:00 a.m. to 10:00 a.m. All Exhibitors must be set up by 10:00 a.m. on Saturday, unless prior arrangements have been made.  You are required to bring your own structure and furniture.   
Exhibitor site will have vehicle accessibility for load-in and load-out only.  After load-in, vehicle must be moved.  NO PARKING WILL BE ALLOWED AT EXHIBITOR SITE.
No vehicles will be allowed on the grounds of Memorial Park around the Exhibitors after 10 a.m. on Saturday July 17, 2021 so please plan accordingly.
All buildings, tents, signs or enclosures put up under the terms of this agreement must have the approval of Hills Alive. Any tent stakes must have safety coverings on them
Tear Down
Exhibitors may begin tearing down their booths Sunday, July 18th at 7 p.m.  However, no vehicles will be allowed on festival grounds, in the area around the Vendor/Exhibitor tents until ½ hour after the final concert is completed.Booth Hours
Exhibitors may exhibit items during the following hours:
Saturday, July 17th, 2021    11:00 a.m. to 8:30 p.m.
Sunday, July 18th, 2021   11:00 a.m. to 7:00 p.m.
All Vendor booths MUST be open and staffed during these hours unless otherwise approved by Hills Alive.  These are the minimum hours of operation during the festival.   Hills Alive will begin both Saturday and Sunday at Noon.  Each evening the stage activity will end by 10 p.m.
Vendor Risk
Exhibitor hereby agrees that all personal property, supplies, equipment, product and merchandise in or around the Exhibitor area shall be on site at its own sole risk and hazard.   Exhibitor hereby agrees to indemnify and hold Hills Alive harmless from any and all claims, cause of action, suits or demands for liability, damage, loss, expense arising from any injury to persons or property which may occur in relation or connection to Exhibitor’s, its agents, representatives, employees, guests or customers activities, acts, actions, failures or omissions in relation to the Festival at any time before, during or after the same.
Exhibitor acknowledges that Hills Alive has informed them that the Sites are not secure facilities and that Hills Alive does not guarantee the security or safety of Exhibitor’s property or assets, and Exhibitor hereby agrees to accept full responsibility for the same.  Hills Alive will provide Festival Security who will police the Exhibitor area during hours the vendor area in not open for public display.
Hills Alive Discretion
Exhibitor hereby agrees to submit to the management and control of Hills Alive.  Exhibitor acknowledges its understanding that Hills Alive is a Christian ministry that is committed to bring glory to God in all our actions.  As a Christian non-profit ministry, Hills Alive reserves the right to make selections of Exhibitors and their literature consistent with Hills Alive’s mission and objectives.  Hills Alive also reserves the right to ask for the removal of anything that is not consistent with said mission and objectives.  Hills Alive also reserves the right to close any vendor site for any safety issues. 


Please sign to acknowledge you are NOT selling products and/or merchandise, including soliciting contributions and that you acknowledge all of the above.
Non-Profit Rules and Regulations *

Review your signature

Draw your signature

Please sign to acknowledge you have read and filled out all of the above.
Signature *

Review your signature

Draw your signature

Parking passes are $10 for a spot in the East lot of hte Civic Center. This will be added on to your settlement at the end of the festival.
Parking Pass
NoYes
* Denotes required information